Position to be hired for: Executive Assistant
Location: BKC, Mumbai
Whom Are We Looking For?
A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.
Key Responsibilities:
1. Calendar & Travel Management
- Manage founders’ calendars, schedule meetings, and prioritize engagements.
- Coordinate travel bookings, itineraries, and logistics.
- Anticipate conflicts and plan schedules proactively.
2. Operations & Data Management
- Maintain large sets of business/operational data with accuracy.
- Manage trackers, reports, and dashboards on Excel/Google Sheets.
- Ensure timely updates and data hygiene.
3. CRM & Sales Operations
- Update and manage Sales CRM (lead status, pipeline stages, follow-ups).
- Prepare basic CRM reports and ensure tracking is up to date.
4. Client Communication & Follow-ups
- Coordinate with clients for meeting scheduling, reminders, and document follow-ups.
- Ensure professional and timely communication.
5. Project Coordination & Execution
- Track projects, timelines, and deliverables across teams.
- Follow up regularly to ensure closure of action items.
6. MoM & Documentation
- Take Minutes of Meetings, track action items, and ensure follow-ups.
- Maintain organized records and documentation.
Key Skills and Competencies:
- Alteast 3-5 years of experience in executive support, project coordination, or related roles.
- Strong organizational, multitasking, and time-management skills.
- Excellent attention to detail and ability to track multiple tasks simultaneously.
- Exceptional communication and interpersonal skills for cross-functional collaboration.
- Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
- Adaptable and comfortable taking ownership of tasks without waiting for direction.
- Eager to grow the role beyond traditional EA responsibilities.
